Using a Screen Reader (JAWS & NVDA)
Saving files in Microsoft Word 365 is not just about pressing Ctrl + S. Sometimes, you need to save your work to a specific location like a USB drive, external disk, or a folder on your computer.
For users of screen readers like JAWS and NVDA, this process can feel slightly different—but once you understand the steps, it becomes fast and reliable.
This guide will help you take full control of where your files are saved.
Why Save to Different Locations?
While Word 365 promotes saving files to OneDrive, many users prefer offline storage such as:
- USB flash drives
- Local drives (C, D, E)
- External hard disks
Saving locally gives you:
- Full control over your files
- Offline access
- Better organization for personal workflows
Understanding the Challenge in Word 365
Older versions of Microsoft Word allowed direct typing of file paths like:
D:\MyFiles
But Word 365 focuses more on visual navigation. This can feel limiting at first, especially with screen readers.
The good news is: keyboard shortcuts still make everything accessible.
If you’re new to Word navigation, start here:
Welcome Screen of Word 365
Method 1: Save to a Location Using Ctrl + S
This is the quickest way to save your file to a chosen location.
Steps:
Press Ctrl + S
The Save window appears (only the first time)
Type your file name
Press Tab until you reach Choose a Location
Use arrow keys to select a folder (Documents, USB, etc.)
Press Alt + S to save
Important Tip
If you save outside OneDrive:
AutoSave will be OFF
You must press Ctrl + S manually to save changes
Method 2: Use Classic Save As (F12)
If you prefer a more structured view of your drives, this method is ideal.
Steps:
Press F12
The classic Save As dialog opens
Press Tab 3 times to reach the folder tree
Use arrow keys to navigate:
This PC
Local Disk (C, D, E)
USB drives
This layout is especially helpful because it clearly lists all available drives.
To improve navigation skills, read:
Use Ribbons
Method 3: Access “This PC” Directly
You can jump straight to your system storage without browsing multiple menus.
Shortcut:
Press Alt + F
Then press A
Then press C
This opens the This PC section directly.
What You Can Do Next:
Type a path like: C:\Work
Press Enter
Navigate folders quickly without extra steps
This method saves time and gives you direct control.
Organize Before You Save
Saving is not just about location—it’s also about preparation.
Before saving:
Make sure your content is properly arranged
Select and organize text carefully
Learn text selection here:
Text Selection
Good organization makes your saved files easier to use later.
Quick Shortcut Reference
Here are the most useful shortcuts for saving files:
Ctrl + S → Save document
F12 → Open classic Save As dialog
Alt + F, A, C → Open This PC
Alt + S → Confirm save
Final Thoughts
Saving Word 365 files to different locations may feel tricky at first, especially with a screen reader. But once you learn these shortcuts, the process becomes smooth and efficient.
Whether you are saving to a USB drive, local disk, or custom folder, these methods give you full control over your files.
Practice these steps regularly, and you’ll build a faster, more confident workflow.